Last week I told you how to find time for travel, this week I’ll reveal the secrets for travel without worrying about your work. The keys to a work stress free vacation are planning and delegation.
Four weeks before your vacation, create a list of the tasks that are due before or during your time off.
Create new (earlier) deadlines for tasks that are due during your vacation.
Can you complete all these tasks before you leave? If not, list all the tasks that can be handled by a co-worker.
Negotiate new completion dates for any task that cannot be completed or outsourced to a co-worker.
Even with the best planning there will be unanticipated delays or new tasks that emerge during the last month before your vacation. Take a few minutes to revise your plan each day to ensure you stay on track to your well-deserved respite.
Delegating your tasks to other people can be stressful because we all know that no one can do our jobs as well as we do them otherwise we are expendable, right?
Wrong, there are no indispensable people in the world, everyone is replaceable but you’re a capable employee, well-respected and your boss knows that you earned this vacation. Time to delegate, split the tasks into two lists:
Delegate Down. Either elevate a team member to perform your supervisory role or distribute tasks amongst the team. The increased responsibility is a vote of confidence in their abilities and an opportunity to further their careers.
Delegate up. Some responsibilities cannot be delegated down and need to be reallocated across the management team. Meet with your supervisor, discuss your list and agree a plan for each of them, either delegated to a peer or to your supervisor.
One final task, set up the out of office rules on your email with a list of the responsible persons if they need immediate assistance. Leave a similar message on your voice mail or redirect your phone to a colleague. The work is in good hands, now you just have to enjoy yourself.